Invoice collection software
Collects the invoice.
Keeps the client.
Reeve follows up on every overdue invoice from your own email, in your tone, escalating only when it has to and stopping the moment you are paid. Not a collections agency: no percentage, no third party, no burned relationships.
- Setup
- Under 10 minutes
- Sends from
- Your own email
- Stops
- The moment QuickBooks records payment
The short answer
What invoice collection software means, and where Reeve fits.
Invoice collection software recovers overdue invoices by following up on them consistently, which is the thing most businesses fail to do and the reason most invoices are late. Reeve does it in your name: it reads your open invoices from QuickBooks Online, writes a follow-up for each overdue one, sends it from your own email address, escalates in tone over roughly 60 days if there is no response, and stops the instant a payment posts. In the data across 1,580 invoices Reeve recovered, 81% were paid with nothing firmer than a friendly or direct reminder.
That is the difference from a collections agency. An agency keeps 25% to 50% of what it recovers, contacts your client as a stranger, and usually ends the relationship. Reeve is your own follow-up, done every time, for a flat monthly price. Agencies are for the small residue that finishes the sequence unpaid; Reeve is the sequence.
What you get
The whole job, not a piece of it.
Every overdue invoice, followed up
Not just the big ones. A $150 invoice gets the same consistent sequence as a $12,000 one, which is how the small ones stop disappearing.
In your name, in your tone
Sent through your own email account, written the way you would write it. Clients think you sent it, because in every way that matters, you did.
Escalation with a ceiling
Friendly, direct, firm, then owner review. Nothing goes to a decision maker or a consequence without your say.
Disputes pause everything
A client who raises a question never gets another reminder until it is resolved. Reeve reads the reply and holds the sequence.
Stops on payment, instantly
Read directly from QuickBooks. No client is chased after paying.
You keep 100%
Flat monthly price by invoice volume. No contingency fee, no percentage of collections.
How it compares
Ways to collect an overdue invoice
| Do it by hand | Collections agency | Reeve | |
|---|---|---|---|
| Who contacts the client | You, when you remember | A third party | You (Reeve, in your name) |
| Consistency | Depends on the week | High, once placed | Every invoice, every time |
| Cost | Your hours | 25% to 50% of recovered | Flat monthly |
| Client relationship | Intact | Usually over | Intact, often improved |
| Best for | Very small books | The residue after your own sequence | The sequence itself |
| Stops on payment | If you notice | Yes | Instantly, from QuickBooks |
How it works
Connect, review, turn it on.
- 1Connect. QuickBooks Online and your Gmail or Microsoft 365 account, through OAuth. Under ten minutes.
- 2Review. See every invoice Reeve would work on and who it would write to. Exempt any client with one tap. Pick automatic, review, or hybrid mode.
- 3Turn it on. Follow-ups go out in your name on a fixed, escalating schedule. Replies are read for disputes and promises to pay. Payment stops the sequence.
- 4See the numbers. DSO, aging by client, days late, and collection speed, reconciled to QuickBooks, emailed weekly.
Fit
Who this is for.
B2B service businesses on QuickBooks Online with dozens of open invoices on terms, where late payment is a queue problem, not a refusal problem.
Not the right fit
Consumer debt, insolvent debtors, or accounts you have already decided to write off or litigate. Those are agency or attorney work.
Questions
Common questions about invoice collection software.
What is invoice collection software?
Software that follows up on overdue invoices automatically and consistently so they get paid. Reeve does it from your own email in your name, escalating over time, pausing on disputes, and stopping when payment is recorded in QuickBooks Online.
Is Reeve a collections agency?
No. Reeve does not buy debt, take a percentage of what it recovers, or contact your clients as a third party. It sends your follow-ups, from your email, on a schedule you would run yourself if you had the time.
How much of an overdue invoice does invoice collection software recover?
In Reeve's data across 1,580 recovered invoices, the median time from first follow-up to payment was 14 days, 74% were paid within 30 days of the first email, and 19% of recoveries were more than 90 days past due when paid.
When should I use a collections agency instead?
After your own escalating sequence has finished with no payment and no engagement, when the balance justifies a 25% to 50% fee, and when the relationship is already over. Never as a first firm contact.
Does the client know software sent the email?
The email comes from your address, under your name, written for that invoice. There is no platform branding or tracking footer.
By industry
Your whole AR, on autopilot.
Reeve collects every overdue invoice in your name and shows you exactly where you stand.
Ten minutes to set up. 7-day free trial. Stops the moment they pay.