Accounts receivable automation software
AR automation that runs itself.
Not a scheduler you have to build.
Reeve connects to QuickBooks Online, follows up on every overdue invoice in your name, stops the moment you are paid, and shows you the AR numbers your books hide. No templates, no workflows, no percentage of what it collects.
- Setup
- Under 10 minutes
- Sends from
- Your own email
- Stops
- The moment QuickBooks records payment
The short answer
What accounts receivable automation software means, and where Reeve fits.
Accounts receivable automation software follows up on unpaid invoices so a person does not have to. The basic kind sends templated reminders on a schedule you configure. The kind Reeve is reads each open invoice and the client's history, writes each follow-up for that situation, sends it from your own email address, escalates in tone when earlier messages go unanswered, pauses when a client disputes, and stops the instant a payment is recorded in QuickBooks. It also reports the receivables metrics QuickBooks does not: days sales outstanding, aging by client, days late, and collection speed.
The difference that matters is setup. Most AR automation asks you to build templates, workflows, and escalation rules before the first email goes out, which is why so many businesses sign up and never activate. Reeve asks you to connect QuickBooks and your email, review the list of invoices it will work on, and turn it on.
What you get
The whole job, not a piece of it.
Follow-up on every open invoice, in your name
Every message is written for that invoice and client, sent through your own Gmail or Microsoft 365 account. Clients see you, not a platform address.
Escalation that walks one rung at a time
Friendly, then direct, then firm, then an owner-review step. Reeve never jumps an already-late invoice straight to a threat.
Replies read, not just received
A dispute pauses the sequence and alerts you. A promise to pay records the date. A question routes to you. All in your inbox, where the reply landed anyway.
Stops the second they pay
Reeve watches QuickBooks for the payment and halts every follow-up on that invoice. No client is ever chased after paying.
The AR numbers your books hide
DSO, aging by client, days late, collection speed, cycle time, write-off rate. Reconciled to QuickBooks, emailed weekly, and answerable in plain English.
Priced on volume, not seats or a cut
From $149 per month for up to $100K invoiced monthly. Add your whole team. Keep everything Reeve collects.
How it compares
Three kinds of AR automation
| Built-in accounting reminders | Reminder schedulers | Reeve | |
|---|---|---|---|
| Setup | Toggle on | Write templates, build workflows | Connect and turn on |
| Who writes each message | Merge-field template | Merge-field template | Written per invoice and client |
| Sends from your own email | No | Sometimes, as a setup step | Always |
| Escalates tone | No | If you build it | Built in |
| Reads replies and pauses on disputes | No | No | Yes |
| Stops on payment | Yes | Yes | Yes |
| Per-client control | No | Usually | Yes |
| AR analytics | Aging reports | Basic | DSO, aging, days late, collection speed |
| Pricing | Free | Per user or per invoice count | By monthly invoice volume, from $149 |
How it works
Connect, review, turn it on.
- 1Connect. QuickBooks Online and your Gmail or Microsoft 365 account, through OAuth. Under ten minutes.
- 2Review. See every invoice Reeve would work on and who it would write to. Exempt any client with one tap. Pick automatic, review, or hybrid mode.
- 3Turn it on. Follow-ups go out in your name on a fixed, escalating schedule. Replies are read for disputes and promises to pay. Payment stops the sequence.
- 4See the numbers. DSO, aging by client, days late, and collection speed, reconciled to QuickBooks, emailed weekly.
Fit
Who this is for.
B2B service businesses on QuickBooks Online, roughly $1M to $50M in revenue, where the owner or a small finance team is the AR department: staffing, freight and logistics, agencies, IT services, trades, distribution, professional services.
Not the right fit
Businesses on Xero, Sage, NetSuite, or QuickBooks Desktop (Reeve integrates with QuickBooks Online only), companies that need a customer-facing payment portal today, or multi-entity credit control teams with an established workflow tool.
Questions
Common questions about accounts receivable automation software.
What is accounts receivable automation software?
Software that follows up on unpaid invoices automatically. Basic tools send templated reminders on a schedule. Reeve reads each invoice and client, writes and sends each follow-up from your own email, escalates in tone, pauses on disputes, stops on payment, and reports AR metrics like DSO and aging.
How much does AR automation software cost?
Reeve starts at $149 per month for up to $100K invoiced monthly, $499 for up to $300K, and $999 for up to $500K, with a 7-day free trial and no percentage of collections. Other tools in the category price per user, per open invoice, or by revenue band.
Does AR automation software send from my own email?
Reeve always does, through your connected Gmail or Microsoft 365 account. Many tools send from their own domain by default, which clients recognize as a platform message.
How long does it take to set up?
Under ten minutes with Reeve: connect QuickBooks Online, connect email, review the invoice list, turn it on. There are no templates or workflows to build.
Will it keep emailing a client who already paid?
No. Reeve detects the payment in QuickBooks Online and stops every follow-up on that invoice immediately.
Your whole AR, on autopilot.
Reeve collects every overdue invoice in your name and shows you exactly where you stand.
Ten minutes to set up. 7-day free trial. Stops the moment they pay.