AR automation for QuickBooks Online
QuickBooks records the invoice.
Reeve collects it.
QuickBooks Online will send three reminder emails per invoice. Reeve picks up from there: every overdue invoice, followed up in your name until it is paid, with the DSO and aging numbers QuickBooks does not report.
- Setup
- Under 10 minutes
- Sends from
- Your own email
- Stops
- The moment QuickBooks records payment
The short answer
What accounts receivable automation for QuickBooks means, and where Reeve fits.
Accounts receivable automation for QuickBooks Online means a tool that reads your open invoices from QuickBooks, follows up on the overdue ones without anyone on your team doing it, and stops when QuickBooks records the payment. QuickBooks has a built-in version: up to three automatic email reminders per invoice, on one schedule for every customer, within 90 days of the due date. Reeve is what you add when three reminders is not enough. It connects to QuickBooks Online through Intuit's OAuth, reads invoices, customers, and payments (it never writes to your books), and runs collections in your name from your own email.
Because Reeve reads payments directly from QuickBooks, the stop-on-payment rule is exact: the moment a payment is applied to an invoice in QuickBooks, follow-up on that invoice ends. And because it reads the full ledger, it can report what QuickBooks cannot: days sales outstanding, aging by client, average days late, and collection speed, reconciled to the dollar.
What you get
The whole job, not a piece of it.
Native QuickBooks Online integration
OAuth connection, read-only. Reeve pulls open invoices, customers, and payments. It does not create, edit, or delete anything in your books.
Picks up where QuickBooks reminders stop
Past the third reminder, past 90 days, and for invoices QuickBooks never reminded about. Every open invoice gets worked.
Per-customer control QuickBooks lacks
Exempt a strategic account, pause a client, put one chronic late payer on a tighter schedule. QuickBooks reminders are all-or-nothing.
Sent from your own email, not Intuit's
QuickBooks reminders go out from Intuit's mail system on your behalf. Reeve sends through your Gmail or Microsoft 365 account, so replies land in your inbox and clients see you.
The DSO report QuickBooks does not have
DSO, aging by client, days late, collection speed, cycle time, write-off rate. Computed from your QuickBooks data, emailed weekly.
Stops the instant QuickBooks records payment
No sync lag between a payment portal and your books. The ledger is the source of truth and Reeve reads it directly.
How it compares
QuickBooks Online reminders versus Reeve
| QuickBooks Online reminders | Reeve | |
|---|---|---|
| Reminders per invoice | Up to 3 | Unlimited, escalating |
| Window | 90 days before or after due date | Until paid |
| Schedule | One for every customer | Per client |
| Covers invoices created before setup | No | Yes |
| Covers invoices not emailed from QuickBooks | No | Yes |
| Sends from | Intuit, on your behalf | Your own email account |
| Escalating tone | No | Yes |
| Reads replies, pauses on disputes | No | Yes |
| Channels | Email, SMS, voice | |
| DSO and aging by client | Aging reports only | Yes |
| Cost | Included | From $149/month |
How it works
Connect, review, turn it on.
- 1Connect. QuickBooks Online and your Gmail or Microsoft 365 account, through OAuth. Under ten minutes.
- 2Review. See every invoice Reeve would work on and who it would write to. Exempt any client with one tap. Pick automatic, review, or hybrid mode.
- 3Turn it on. Follow-ups go out in your name on a fixed, escalating schedule. Replies are read for disputes and promises to pay. Payment stops the sequence.
- 4See the numbers. DSO, aging by client, days late, and collection speed, reconciled to QuickBooks, emailed weekly.
Fit
Who this is for.
Any B2B service business on QuickBooks Online with more open invoices than one person can chase by hand: typically 30-plus open at any time, on net-30 to net-90 terms.
Not the right fit
QuickBooks Desktop, or businesses whose clients mostly pay on time and just need the occasional nudge (turn on QuickBooks' own reminders first; they are free).
Questions
Common questions about accounts receivable automation for QuickBooks.
Does QuickBooks Online have accounts receivable automation?
It has automatic invoice reminders: up to three emails per invoice, scheduled a set number of days before or after the due date within 90 days, on one company-wide schedule, email only, sent by Intuit on your behalf. It does not escalate, read replies, or report DSO.
Does Reeve change anything in my QuickBooks?
No. Reeve reads invoices, customers, and payments through Intuit's OAuth connection. It does not create, edit, or delete records in QuickBooks Online.
How does Reeve know an invoice was paid?
It reads payment activity from QuickBooks Online and reconciles it to the invoice. When a payment is applied in QuickBooks, follow-up on that invoice stops.
Does Reeve work with QuickBooks Desktop?
No. Reeve integrates with QuickBooks Online only.
Can I keep QuickBooks reminders on and use Reeve too?
You can, but turn one off to avoid a client receiving two reminders on the same day. Most businesses switch QuickBooks reminders off once Reeve is running, since Reeve covers everything they did.
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Your whole AR, on autopilot.
Reeve collects every overdue invoice in your name and shows you exactly where you stand.
Ten minutes to set up. 7-day free trial. Stops the moment they pay.