QuickBooks invoice reminders alternative
After the third reminder,
QuickBooks goes quiet.
QuickBooks Online sends up to three reminders per invoice, on one schedule, within 90 days, from Intuit's address. Reeve is what happens next: every invoice, from your own email, escalating until it is paid.
- Setup
- Under 10 minutes
- Sends from
- Your own email
- Stops
- The moment QuickBooks records payment
The short answer
What QuickBooks invoice reminders alternative means, and where Reeve fits.
The alternative to QuickBooks invoice reminders, for a business whose invoices go past the third reminder or past 90 days, is a tool that keeps following up until the invoice is paid, from your own email, with a tone that firms up over time. Reeve does exactly that on top of QuickBooks Online. It reads every open invoice (including ones created before you turned it on, and ones you never emailed from QuickBooks), follows up in your name, escalates on a fixed schedule, pauses on disputes, and stops when QuickBooks records the payment.
QuickBooks' reminders are worth keeping on for the forgetful clients; they are free and they work. Reeve is for everything they do not cover: the invoice at day 45 that has used its three reminders, the strategic client who needs a different cadence, the reply that says 'we never got this,' and the DSO number QuickBooks cannot report.
What you get
The whole job, not a piece of it.
No cap, no 90-day wall
Reeve keeps following up until the invoice is paid or you tell it to stop. Escalation continues past where QuickBooks ends.
Per-client schedules
Exempt a strategic account. Pause a client. Tighten the cadence for a chronic late payer. QuickBooks applies one schedule to everyone.
Covers every invoice
Created before setup, sent outside QuickBooks, or already past three reminders. If it is open, Reeve works it.
Your email, not Intuit's
Sent through your own Gmail or Microsoft 365, so replies come to you and clients see your name.
Escalating tone, disputes handled
Friendly to firm over 60 days. A reply that raises a question pauses everything until it is resolved.
The reports QuickBooks lacks
DSO, aging by client, days late, collection speed, reconciled to your QuickBooks data.
How it compares
QuickBooks Online reminders and Reeve, side by side
| QuickBooks Online reminders | Reeve | |
|---|---|---|
| Reminders per invoice | 3 | Until paid |
| Window | 90 days either side of due | No limit |
| Schedule | One for all customers | Per client |
| Existing invoices at setup | Not covered | Covered |
| Invoices not emailed from QuickBooks | Not covered | Covered |
| Sender | Intuit, on your behalf | Your own email |
| Tone | Same each time | Escalates |
| Handles replies | No | Reads, pauses on dispute |
| Channels | Email, SMS, voice | |
| DSO, aging by client | No | Yes |
| Price | Included | From $149/month |
How it works
Connect, review, turn it on.
- 1Connect. QuickBooks Online and your Gmail or Microsoft 365 account, through OAuth. Under ten minutes.
- 2Review. See every invoice Reeve would work on and who it would write to. Exempt any client with one tap. Pick automatic, review, or hybrid mode.
- 3Turn it on. Follow-ups go out in your name on a fixed, escalating schedule. Replies are read for disputes and promises to pay. Payment stops the sequence.
- 4See the numbers. DSO, aging by client, days late, and collection speed, reconciled to QuickBooks, emailed weekly.
Fit
Who this is for.
QuickBooks Online businesses that have turned on automatic reminders and still have a growing over-30 column on the aging report.
Not the right fit
Businesses that have not yet tried QuickBooks' own reminders. Turn them on first; if they cover you, you do not need Reeve yet.
Questions
Common questions about QuickBooks invoice reminders alternative.
What are the limits of QuickBooks automatic invoice reminders?
Up to three emails per invoice, within 90 days of the due date, on one schedule for every customer, only for invoices emailed from QuickBooks after the feature was turned on, email only, sent by Intuit on your behalf, with no escalation and no reply handling.
Can I use Reeve alongside QuickBooks reminders?
Yes, but most businesses switch QuickBooks reminders off once Reeve is running so a client never gets two on the same day. Reeve covers everything the built-in reminders did and continues past where they stop.
Does Reeve pick up invoices that already used their three reminders?
Yes. Reeve reads every open invoice in QuickBooks Online regardless of what reminders were sent before, and starts each one at a friendly stage before escalating.
Does switching change anything in QuickBooks?
No. Reeve is read-only. Turn off QuickBooks reminders in Account and settings, Sales, Reminders; nothing else in your books changes.
Why does QuickBooks stop reminding after 90 days?
It is how Intuit built the feature: reminders can be scheduled up to 90 days before or after the due date, and nothing beyond. Invoices older than that need a person or a tool like Reeve.
By industry
Your whole AR, on autopilot.
Reeve collects every overdue invoice in your name and shows you exactly where you stand.
Ten minutes to set up. 7-day free trial. Stops the moment they pay.